Privacy Statement

Editorial governance · Data protection · Open science

Privacy, Open Access and Open Science Policy

JLA Ediciones protects the personal data involved in its publishing processes and promotes the open, responsible and equitable circulation of knowledge in a manner that respects human rights. This policy distinguishes individual privacy, the confidentiality of editorial assessment and the legal conditions governing access to and reuse of publications.

Guiding principle: JLA Ediciones applies UNESCO's principle of being ‘as open as possible and as restricted as necessary’. Openness must not infringe privacy, confidentiality, copyright, the rights of research participants, or the protection of Indigenous, traditional, sacred or sensitive knowledge.

01 · Identification

Data controller

Where a publication or agreement identifies another institution as a joint controller, the relevant data subjects will be informed of that status and the respective responsibilities.

02 · Data processed

Information that may be collected

JLA Ediciones does not request special-category or sensitive data unless they are indispensable for a legitimate purpose, an appropriate lawful basis exists and enhanced safeguards are applied. Authors must not include identifiable personal data relating to participants without consent, ethical approval or another applicable legal basis.

03 · Purposes and lawful basis

Why and on what basis data are used

• To administer accounts, receive proposals and maintain editorial communications.
• To manage preliminary assessment, peer review, revisions, production, contracting and publication.
• To verify authorship, originality, research integrity, conflicts of interest and ethical compliance.
• To assign ISBNs, DOIs and other identifiers; deposit metadata; and preserve and disseminate publications.
• To respond to enquiries and rights requests, prevent security incidents and comply with legal obligations.
• To produce aggregated or anonymised publishing statistics for service assessment and improvement.

The applicable lawful bases may include consent, steps taken before entering into a contract or performance of a contract, compliance with legal obligations, and legitimate interests that have been properly balanced. Where consent is required, it may be withdrawn without affecting the lawfulness of processing already undertaken or obligations to preserve the scholarly record.

04 · Editorial confidentiality

Manuscripts, peer review and artificial intelligence

Unpublished manuscripts, review reports, editorial correspondence and reviewer identities, where the peer-review model is confidential, are treated as confidential information. Editors, reviewers, copy-editors and other contributors will have access only to the data necessary for their role and will be subject to duties of confidentiality.

Acceptance or rejection decisions will not be made solely by automated systems. Text-similarity tools and tools designed to identify possible AI involvement provide indicators that must be interpreted by appropriately qualified people. Confidential manuscripts will not be uploaded to external AI services that reuse data for training or lack appropriate contractual and security safeguards.

05 · Disclosure and publication

Recipients, metadata and transfers

Data may be disclosed, only to the extent strictly necessary, to members of the editorial team, reviewers, technology and production providers, ISBN registration bodies, Crossref, preservation services, catalogues, repositories, indexes and discovery platforms.

Following publication, author names, affiliations, ORCID identifiers, biographies, titles, abstracts, keywords, references, licences, identifiers and other metadata designated as public may be disseminated globally and harvested by third parties. The published scholarly record may require permanent retention to ensure its integrity, citability and traceability.

Where international data transfers take place, JLA Ediciones will seek to use providers and recipients that apply appropriate contractual, technical and organisational safeguards. Personal data will not be sold or disclosed for commercial advertising unrelated to the stated publishing purposes.

06 · Retention and security

Retention periods and safeguards

Data will be retained for as long as necessary to manage the editorial, contractual and legal relationship. Files relating to published works and essential elements of the scholarly record may be retained permanently. Files relating to rejected or withdrawn proposals will be deleted, anonymised or restricted when no longer needed, unless they must be retained because of a legal obligation, dispute, ethics investigation or consent for consideration under a future call.

Access controls, role-based permissions, backups, software updates, activity logging and other reasonable measures are applied to protect the confidentiality, integrity, availability and resilience of data. No system is completely invulnerable; incidents will be managed and notified in accordance with applicable law.

07 · Data subject rights

Access, rectification and control

Under Ecuador's Organic Law on Personal Data Protection, individuals may request access, rectification and updating, erasure where applicable, objection, suspension or restriction of processing, portability in applicable cases, and human review of automated decisions.

Requests must be sent to editorial@jlacolectivo.com, with sufficient information to verify identity and locate the relevant data. Certain rights may be limited where necessary to preserve the integrity of the scholarly record, comply with a legal obligation, establish or defend legal claims, protect third-party rights or maintain peer-review confidentiality.

08 · Digital platform

Cookies and technical logs

OMP may use cookies that are strictly necessary for authentication, security, session management, language settings and platform operation. Any analytical or non-essential cookie must be identified and, where required by law, activated only after consent has been obtained. Technical logs will be used for security, diagnostics and service continuity.

09 · Open Access

Access, licences, rights and charges

Publications designated as Open Access will be available online to read and download without subscription, reader payment, compulsory registration or an embargo period. The applicable licence will be displayed prominently on each book and chapter, together with authorship and citation information.

JLA Ediciones favours open licences that permit consultation, distribution and responsible reuse with appropriate attribution. To align fully with the Budapest definition of Open Access and the UNESCO Recommendation, licences such as CC BY 4.0 or CC BY-SA 4.0 will be prioritised. Where NC or ND clauses are used, readers will be informed that reuse is limited and that the work provides free access subject to additional restrictions.

Open Access for readers does not necessarily mean that publishing production is free of cost. Any charge for editing, typesetting, printing, distribution or additional services will be disclosed in advance through a transparent proposal and kept separate from scholarly assessment. There will be no hidden charges or payments that guarantee acceptance.

10 · Open science and responsible research assessment

Publishing commitments

• UNESCO: promote equitable access, linguistic diversity, open infrastructures, collaboration, and the protection of information that must legitimately remain restricted.
• BOAI: facilitate the availability and reuse of knowledge through immediate access, clear licensing and sustainable practices.
• DORA: assess works on their quality, rigour and contribution, without using journal or publisher prestige, or isolated indicators, as substitutes for assessment.
• I4OC: deposit references and citation data in structured, separable and open formats where infrastructure and rights permit.
• COPE: protect personal data and confidentiality, manage conflicts of interest, and maintain responsible, transparent and fair publishing processes.

Reference to these initiatives expresses alignment with their principles and must not be interpreted as membership, signature or formal recognition unless JLA Ediciones can demonstrate that status publicly.

11 · Participation and validity

Institutional openness and policy changes

JLA Ediciones encourages participation by authors, reviewers and readers from different institutions, countries, disciplines and backgrounds, without discrimination. Editorial decisions are based on relevance, quality, integrity and compliance with published policies.

This policy may be updated in response to legal, technological or editorial changes. The current version, its revision date and the change history will be published on this page. Material changes will not be applied retrospectively in a manner incompatible with acquired rights or the original lawful basis.

• UNESCO Recommendation on Open Science.
• Budapest Open Access Initiative: 20th Anniversary Recommendations.
• San Francisco Declaration on Research Assessment (DORA).
• Initiative for Open Citations (I4OC).
• COPE: Ethical Guidelines for Peer Reviewers.
• Ecuadorian Personal Data Protection Authority.

Proposed version: 2.0

Last updated: 1 June 2026

Institutional resolution: Resolution JLA-ED-CCI-2026-004.

Previous version: 7 July 2024 · Resolution JLA-ED-REV-YUYAY-2024-012.